Which types of records must an LCPAA maintain and retain per policy and legal retention periods?

• A. Child placement, services, incident reports, financials, and personnel records maintained per policy and legal retention periods.
• B. Only financial records and audits.
• C. Placement records only.
• D. Safety plans and health records only.

Answer: (A)

Keeping thorough records across the major areas of the agency’s work is essential. An LCPAA must document child placement details, the services provided to children and families, incident reports and how those incidents were addressed, financial records and audits, and personnel records. Each category is necessary for showing compliance with licensing standards and state law, for accountability, and for protecting the safety and rights of children and families. Retention periods are defined by policy and legal requirements, so records must be kept for the full time specified, across all these areas. If only a subset of records were maintained, you wouldn’t have a complete, defensible record of the agency’s operations, which could create compliance gaps during audits or investigations.